Which Workday Optimizations Will Provide the Most Value?

Published On: November 28th, 20225.4 min read

Workday customers understand the power of software that values intuitive innovations over individual processes, and know that it behooves them to prioritize optimizations. has grown exponentially by delivering value to its 9,500-strong customer base, driving major technological shifts within back-office systems. Providing comprehensive solutions and integrating well with other software applications also make Workday a valuable part of any organization's tech stack.

What are the Best Ways to Maximize ROI When Using Workday?

No matter how good technology is, implementation ultimately decides whether it meets and exceeds the initial goals. Proper implementation creates a strong foundation for the company to build the rest of its technological transformations.

1. Plan for Rollout Adoption

Workday offers a multitude of capabilities and functionalities. It is critical to focus on the specific objectives you want to achieve and plan how these goals will help your company reach its ultimate objectives. This requires close collaboration with key stakeholders such as the CFO, CEO, business leaders, HR and IT managers, employees, and customers.

2. Leverage Talent Management Tools

Workday offers a wide range of workforce management tools that make it easier for companies to identify and plan for tomorrow's needs today. Here are some of its top capabilities:

  • Time Anomalies: Workday automatically identifies potential scheduling errors and can alert managers when it notices unusual entries. This can help managers resolve costly mistakes or even identify fraud.
  • Scheduling: Workday uses AI to balance worker preferences for particular schedules with a company's labor needs. This method provides greater flexibility and job satisfaction for hourly workers.
  • Workforce Planning: Workday helps companies maximize the ROI of the workforce by identifying labor gaps and developing plans to fill them. It streamlines the process of filling skill gaps by developing and deploying the right workers to the right places.

3. Connect Payroll, Finance, and HR Data

Real-time reporting is key to gaining insights into business performance at any stage in the cycle. In addition to , Workday also comes with a robust reporting and analytical function. This allows you to make more informed decisions at any point in the project lifecycle.

4. Use Real-time Reporting and Analytics

Using information from the CAF evaluation as your guide, outlines a simple readiness assessment process that you can follow:

  1. Schedule the readiness assessment meeting with the required attendees.
  2. Facilitate discussions by using an CAF-aligned set of discussion starters. This is an opportunity to build consensus regarding the organization's current readiness state, identify and align around next actions, and determine any risks.
  3. Analyze the results and build observations and next steps. Your assessment team should meet to compare notes, analyze results, and build an out-brief pitch that contains summary observations and next steps to fill the identified gaps.
  4. Schedule and conduct a debrief. Be sure to bring any new attendees up-to-date on the process, share and review outputs, and agree on next steps.

You should have a detailed picture at this point of your company's infrastructure strengths and weaknesses as well as your level of readiness to migrate to the cloud. Your action plan will include steps to close any management gaps and optimize migration moving forward.

5. Work With Trusted Partners

It would take companies years to understand and unlock the full potential of Workday on their own. They can significantly accelerate this process by working with experts specializing in the seamless launching of Workday. These professionals take the time to identify organizational needs and then match them to the correct Workday implementation design, product specs, and follow-ups.

How Can Trusted Partners Streamline Workday Maximization?

Before creating a partnership with any company, do your research. Determine whether the company has competencies that meet your needs and whether it has experience serving your industry. Experience with your business size is also critical. Then, look for companies that provide these core services.

Audits or Diagnostics to Mitigate Ad Hoc Corrections in the System

Incorrect configuration and incorrect implementation leave companies with a system that is incomplete or out-of-sync. Trusted partners identify these errors early in the process to ensure they resolve them before they cause significant damage. This crucial step can also help you avoid costly downtime due to bugs and glitches associated with faulty systems.

Documentation Customized to Business Needs and Objectives

Documentation requirements vary from organization to organization. While one company might require detailed documentation of every custom configuration, another may need only a few annotations that address specific gaps in performance or compliance. Trusted partners deliver the customized documentation you require to create a smooth transfer of knowledge.

Reporting Modules on Recommendations, Configurations, and Task Prioritization

One of the most critical capabilities for is the ability to deliver accurate and timely reports. Trusted partners can leverage Workday's robust reporting feature to provide you with meaningful information that enables decision-making. They also use this data to generate insights regarding potential gaps in performance, compliance, and other areas where they can make improvements.

Future State Planning for Long-Term Growth

is a process that takes time. Companies must treat it as an ongoing commitment to improving efficiency and productivity over time. Trusted partners can help you establish future state targets that support long-term business objectives. They can also present recommendations for strategies, technologies, and work processes that will allow your company to achieve these goals.

Why Should You Outsource These Important Workday Optimization Tasks?

Workday is one of the top software solutions for companies pursuing optimization across multiple fronts. Its in-depth features give companies the tools and control they need to personalize their software experience. However, learning the ins and outs of this technology takes time.

Companies switching to Workday will take time to develop this knowledge, so working with trusted partners can fill that knowledge gap. This, in turn, reduces the risks that come with learning via trial and error. That gives the IT team and other workers the confidence to utilize the full potential of the software.

Trust ERPA to Optimize Workday for You

The top companies do more than design a plan and hand it off to your IT team. They create a detailed roadmap that streamlines the entire process for months to come. These plans also include scheduled evaluations to ensure the software has met company goals and continues to evolve with your business. This is the approach we take at ERPA.

Are you ready to see what working with an experienced, trusted partner can do for your Workday implementation process? Contact ERPA for more information.

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